Oral Presentation Instruction


All oral presentations have been allocated a 15-minute time slot. These 15-minutes must include the presentation, questions, any discussion, and the transition to the next presentation. It is strongly recommended that speakers plan on a 10-11 minute presentation to allow 4-5 minutes for questions; speakers typically cover at most one to two slides per minute.


The presentation venue will be equipped with a personal computer with support for Microsoft Office Powerpoint and Adobe Acrobat Reader. The presentations must be produced and ready to use in at least one of these formats. The room will have a projection screen, and the computer will be connected to an appropriate LCD projector. Authors should ensure that their presentations are loaded onto the computer in presentation venue well in advance.


You must make sure that your presentation contains all of the fonts and any auxiliary or multimedia files needed, and that these files will be in the right place on the computer at the venue. You should also make sure that any and all graphics, multimedia, or other files used by your presentation are included with your presentation. Once you get to the Conference, you are strongly urged to use the computer to check your presentation. Even if you do not have any multimedia effects or use auxiliary files, font incompatibilities, different resolutions for the projector, and differences in standard formats used around the world commonly cause problems. You will not be given extra time during your presentation to solve such problems; so any such issues have to be fixed before your session starts.


Presentations can be loaded onto the computers in the session rooms via USB flash memory stick. It is requested that you do not use a U3-enabled flash memory stick (for example, most recent SanDisk brand memory sticks are U3 enabled). Again, please test your method of loading the presentation in the speaker preparation room well before your session begins.


All papers must be presented in person at the venue in order to be considered for inclusion in the proceedings. The session chair(s) for your session will have a Feedback Form where they will mark whether or not your paper was presented during the session. If the Form indicates that the paper was not presented, it will be automatically withdrawn from consideration for the special issue of the journal. Thus, during your session, please approach the session chair and make sure that he/she has marked your presence.


As a last comment, please try to minimize any potential problems by taking advantage of redundancy whenever possible: save and bring your presentation in multiple formats (e.g., Microsoft PowerPoint and Adobe PDF), store your presentation in more than one media (e.g., a CD and a flash memory stick, etc.), and hand carry your presentation during travel.